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| Application form - to be completed by you |
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Parenthese does not need original documents. You can send us your application by fax, email our regular mail.
You have to fill out three forms that you will find in the " Application Forms " section:
1. The " PCT USA Confirmation Form "
2. The " CIEE Intern/Trainee Program Application " - Pages 3 and 4 must be typed. Handwritten pages will not be accepted.
a) Page 3 " Contact Information " – You fill in your current address, phone number and email.
b) Page 3 " Emergency Contact " - This page contains the person to contact in case of an emergency. We would prefer to have the contact details of a person in Europe on this page.
c) Page 4 " Previous Visas " – To fill out only if you have already had a J-1 Visa
d) Page 5 " English Ability " – Choose one of the options given: the page can be filled out by an English teacher OR you can provide a copy of your grades in an English class OR the results of a TOEIC or TOEFL OR you can confirm that you have had an interview with your employer in English by checking off the appropriate box.
e) Page 6 – To be left blank. This page is for students only.
f) Page 7 – This page contains information on your prior degrees.
g) Page 8 " Program Information " - Please describe how your professional background corresponds to your training in the USA, you are also asked here to explain what you hope to gain from your experience in the United States.
h) Pages 9 & 10 – Please fill these pages out with information on your professional experience. You do not need to give us a C.V.
i) Pages 11 & 12 – You need to sign the page 12 after having read the program rules and regulations.
j) Page 13 " HIPAA Agreement " – The three cases must be checked off. Please sign and date the bottom of the page. This page give us access to your administrative file (insurance, payments, reimbursements, social security number). Without this authorisation, we will be unable to help you.
3. Additional documents – In addition to your application, you will need to provide a copy of your passport (the pages with your photo and passport validity), copy of your last diploma, and your proof of resources if you earn less than 750$ per month (model on the application page)
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| Application form - to be completed by your employer |
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The "Internship/Training Placement Plan" (DS 7002) must be completed by your host company's training supervisor. Do not, under any circumstances, fill out this form yourself.
Your employer can download the form directly from the CIEE website: DS7002 Trainee.
On this website, your employer will also find all the necessary information on how to fill out the training plan.
Once this form is completed, your employer can either fax it or e-mail it to you. We do not need originals but electronic signatures are not accepted. The documents have to be downloaded, signed and scanned.
It is most important for the document to be legible which is why we require that they be filled out in Word.
A few guidelines for filling out the DS 7002:
Your employer must specify the exact dates: MONTH/DAY/YEAR of the beginning and the end of your training. These are the dates which will appear on your DS-2019.
Your employer must provide us with a precise and detailed training plan including:
supervisory and follow-up methods put in place by the company
knowledge/competences that you will acquire during your training and their correlation with your studies or professional experience
methods put in place by the company to facilitate your access to this knowledge
departments/services to which you will be assigned
tasks or activities for which you will be responsible
specific objectives
time devoted to each of these tasks.
Hospitality and Tourism Internships / Training: Given the unique nature of practical training within the fields of hospitality and tourism, the Department of State has included specific requirements for internships/training in these fields in the new regulations. Your employer needs to fill out the DS-7002 specific to the hospitality field instead of the DS-7002 Trainee: DS7002 Hospitality & Tourism.
Program Duration: In nearly all cases, participation in these fields will be limited to a maximum of 12 months. The only exception will be for those programs that focus strictly on management skills and could therefore be classified as a Business or Management, rather than as Hospitality or Tourism.
Rotations/Phases: To highlight the varied skill sets and functional areas to which an Intern/Trainee will be exposed, all hospitality and tourism programs of more than six months in duration need to include at least three different phases.
Tasks designated as "operational" (reception, service, maintenance, dry-cleaning, etc.) cannot exceed a maximum duration of about 1 month.
For all long-term training programs, regardless of the sector, your employer must anticipate a rotation between different departments within the company or an evolution of the tasks that you will be performing.
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| Timeline |
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The countdown starts at the time when your application is complete and you receive a confirmation email from Parenthese. The quality of your application (in terms of thoroughness of documentation, appropriateness of program) directly impacts turnaround time. Incomplete or insufficiently detailed applications will be systematically put on hold and their processing will be delayed.
Please note that the follow-up of your application is done only via e-mail.
Normally, your application will require 2 to 3 weeks to be processed. In other words, you will receive your DS-2019 form and your SEVIS receipt in 2 to 3 weeks after receiving the confirmation email from Parenthese.
The minimum 2-week processing time (reception of your DS-2019 and Sevis receipt) is guaranteed with an additional acceleration fee. You may also choose the expedited service for the reception of your DS-2019 in 7 business days (9 business days if a site visit is necessary). If this turnaround time is notrespected on our part, you will be reimbursed for the acceleration fee. Please note that there will be no reimbursement if the delay is caused by the employer.
If your host company needs to undergo a site visit from CIEE, you cannot pay the acceleration fees since the whole process will be longer. Please refer to the information in the "Your Employer" section.
You can count the processing times for your DS2019 & SEVIS as follows :
7 business days = With Expedited Fees
2 weeks = With acceleration Fees
3 weeks = Without acceleration Fees
Please add 48 hours to these timeframes if an employer site visit is required.
You will receive your visa roughly 48 hours after your appointment at the embassy.
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| Follow-up of your application and telephone interview |
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Parenthese will keep you updated weekly on the status of your application. You will receive emails at least once a week, informing you of the advancement of your application.
We will also set up a telephone interview with you in order to assess your oral English ability.
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| SEVIS |
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SEVIS, or the Student and Exchange Visitor Information System, was implemented by the US Department of State in January 2003 and is the database in which your exchange visitor profile is recorded.
There is a non-reimbursable fee of £115 related to the maintenance of this database. The Sevis fee must be paid along with your program fees at the time you submit your application to Parenthese. You will receive your DS-2019 and your SEVIS receipt (I-797-C or I-901 form) simultaneoulsy.
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